36+ Free Printable Job Application Templates (PDF, DOC)

A Job Application Template provides job seekers with a consistent pattern to provide their important details when they submit their application.

An application template provides specific areas like personal details, work history, education, skills, and reference contacts for correct job information delivery.

Download Free Printable Job Application Templates

What is a Job Application?

A job application represents a legal document people use to ask employers about open positions. Applicants show their qualifications by delivering both resume and curriculum vitae documents. The applicant sends a resume and a cover letter to show their interest and match for this position.

Companies ask job seekers to fill out a form that shows their basic information along with their education and work background. A job application helps potential employers see how well an applicant matches their job requirements while introducing their professional background.

Key Components of a Job Application

Here are some important key components of a Job Application:

1. Resume/CV: Tell future employers about your professional qualifications and earlier job history.
2. Cover Letter: Write a specific letter showing your job talents and explaining your career goals and working style preferences.
3. References: A professional colleague who speaks about your occupational history and personal integrity.
4. Application Form: The employer gives employees a basic document to fill out and submit.
5. Portfolio (if applicable): For creative or technical roles, you must present examples of your past work in a portfolio.

Benefits of using a Job Application

Job applications give clear advantages both to applicants and hiring companies. When applying for employment, candidates receive a simple way to show their educational background and job history in an easy-to-understand format.

When job seekers professionally show their capabilities, their chances of making good first impressions are improved. Job applications help businesses find qualified candidates more effectively because they let organizations review applicants using the same standard criteria.

Employers can easily evaluate candidates fairly because every required data appears in a single record. Job applications help companies save time because they receive all essential documents from candidates through one submission. Job applications make it easier for companies and jobseekers to get through hiring steps professionally.

How to Use a Job Application

A job application tool lets you show strong professional skills to hiring teams, boosting your chances of getting an interview.

1. Review the Job Description Carefully

Begin your job search with a complete understanding of what the job description demands. Learn about which abilities employers seek while reading the formal statement of job requirements. You will present your best application when you follow these instructions.

2. Gather Necessary Information

Before applying, gather all prompted files, such as your resume and educational records, plus work history awards and reference contact details. Please keep your contact details stored in our system current and correct.

3. Tailor Your Application

Make your job application targeted to the position at hand. Showcase your professional strengths that match exactly what the position needs. Show how your background adds value to this position.

4. Complete the Application Form

When using an online application form, enter your answers carefully in all required fields. Give correct details and address every question the employer wants answered during the application. When applying manually, keep your handwriting easy to understand.

5. Attach Supporting Documents

Send your documents, including your resume and cover letter, in the required format as requested by the application. Keep your documents easily recognizable and present them in the proper business style.

6. Proofread Before Submitting

Read your completed application carefully before you send it to the employer. Search for spelling, grammar, and typographical errors. Double-check that you have filled all parts correctly, plus attach the needed paperwork.

7. Submit the Application

Use the submission method shown in the job listing to send your completed documents. You need to use the specific delivery systems provided to send your application, which may be an online portal or email address plus postal mail option. Keep to submission instructions without exception.

8. Follow Up

When you send your application, contact them after about two weeks to show your ongoing interest in the position. A courteous email or phone contact can check your application’s progress.

Dos and Don’ts of Job Application

Following these guidelines and avoiding what to avoid will make a successful first impression and increase your chances for employment.

Dos

• Do Tailor Your Application: Modify your resume and cover letter for every job you apply to so they focus on what makes you qualified for these positions.
• Do Proofread Carefully: Check your application for proper spelling, grammar, and punctuation mistakes. Showing good application writing requires paying attention to details properly.
• Do Follow Instructions: Follow all application directions given by the employer about document formatting, file delivery, and question requirements.
• Do Be Honest: Keep all information you share about your skills and job history accurate. Honesty builds trust.
• Do Include Relevant Information: Only add details that match your job demands. Keep your application content only focused on what is important for the role.
• Do Use a Professional Email Address: Choose an email address that sounds professional for your first impressions to stand out.
• Do Include Contact Information: Update your contact information, especially phone number and email, to help your employer reach you faster.

Don’ts

• Don’t Submit a Generic Application: Send a customized job application to different hiring companies. Adjust your application materials for every position opening that you apply to.
• Don’t Lie or Exaggerate: Always present truthful information about what you know how to do. Providing wrong information will damage your professional reputation.
• Don’t Use Informal Language: Stick to formal professional language when preparing your application. Choose formal business words in your documents to demonstrate your professional attitude toward work.
• Don’t Skip the Cover Letter: Before submitting, apply with a cover letter to show your background and how you fit the job role.
• Don’t Forget to Check for Errors: Review your application materials twice to verify that all content matches our application requirements.
• Don’t Overload with Irrelevant Information: Only provide professional details matching your application’s job vacancy description. Keep the focus on qualifications that matter.
• Don’t Miss the Deadline: Always submit your application on time. Even if you have all the needed skills, a missed deadline means employers will not consider your application.

How to Create a Job Application Template

Here are steps on how to create a job application template:

Basic Information Section

Start by asking candidates to fill in their names, contact information, and application dates.

Position and Availability

Ask new employees to mention their desired positions and indicate their work times.

Education and Work Experience

Grant applicants room to list both their educational degrees and professional work history.

Skills and Certifications

Let candidates add their career qualifications to their application.

References

Add an area to list work references and personal references.

Signature and Date

Let applicants use this designated area to confirm their application.